Office Manager

Fairphone is more than just a company - we are a global leader in sustainable, modular electronics, on a mission to change the electronics industry from the inside out. Built on strong social and environmental values, we are a diverse and inclusive team from all walks of life creating market consumer electronics that make a real impact.
At Fairphone, you will find a supportive and safe space where everyone can be themselves, collaborate openly, and have the freedom to learn and grow - because that’s how we innovate and drive change together!

So… are you a proactive, self-motivated team player who loves taking initiative and bringing positive energy? Do you thrive in a fast-moving start-up or scale-up environment? Are you a great communicator who values collaboration and embraces different perspectives? And most importantly, do you feel a strong connection to Fairphone’s mission and values? If you're nodding along and thinking, “Yes, that’s me!”, then check out our vacancy below!

Please know that we acknowledge that we are living in a time where the use of AI can bring many efficiencies and support. However, we want to know the real YOU. Please try to limit the use of AI tools to generate answers to the application; we value authenticity and encourage you to use your creativity!

• Location: Amsterdam, daily presence at the office
• Hours: 40 hours per week
• Start: ASAP but not later than 01.10.2026
• Contract duration: The 1st 12-month employment contract with the possibility of extension to permanent
• Deadline to apply: 31.07.2026

As Office Manager at Fairphone, you are the owner of our workplace experience. You create and maintain an inspiring, functional and welcoming environment where employees can do their best work.
You combine operational excellence with creativity and a proactive mindset: from organising memorable company moments and improving office spaces to ensuring facilities, safety and suppliers are managed effectively. You are the person who spots opportunities, takes initiative and turns ideas into improvements that make the Fairphone office a great place to work.
In addition, you provide support and act as a backup for the Executive Assistant when needed, helping ensure smooth coordination of executive-related activities and continuity during periods of absence or high workload.
Working closely with People, Finance, IT, the Executive Assistant and external partners, you ensure that the office runs smoothly while continuously improving the workplace experience.Your Key Responsibilities
Workplace Experience & Office Operations

• Take ownership of the daily office experience and ensure the workplace is welcoming, functional and inspiring.
• Act as the main point of contact for employees regarding workplace needs and improvements.
• Proactively identify issues and opportunities within the office and drive solutions.
• Manage office facilities, shared spaces, furniture, meeting rooms and workplace services.
• Coordinate maintenance requests and follow up with suppliers and building management.
• Ensure the office environment continuously evolves with the needs of Fairphone employees.

Office Projects, Renovations & Improvements

• Lead and support workplace improvement projects, including renovations, office upgrades and space optimisation.
• Coordinate projects such as office layout changes, furniture updates, murals, workplace installations and sustainability initiatives.
• Work with internal stakeholders and external suppliers to define requirements, timelines and budgets.
• Manage communication around office changes and ensure smooth implementation.
• Research new solutions that improve employee experience, sustainability and efficiency.

Events & Employee Engagement

• Own the planning and execution of workplace events and company gatherings.
• Organise quarterly Q Meeting borrels, Winter Borrel and other office celebrations.
• Coordinate logistics including suppliers, catering, spaces, communication and event setup.
• Support onboarding experiences through welcome breakfasts, office tours and other new joiner activities.
• Prepare onboarding gifts, office access, keys and workplace essentials.
• Support farewell moments and ensure employees leave with a positive final experience.

Executive Assistant Support & Leadership Team Coordination

• Act as a backup for the Executive Assistant during absence, holidays or busy periods.
• Provide support with scheduling, meeting coordination and administrative follow-up when required.
• Assist with preparation and logistics for leadership meetings, visits and company moments.
• Support executive visitors and ensure a professional and welcoming experience.
• Maintain confidentiality and professionalism when handling sensitive information.
• Collaborate closely with the Executive Assistant to ensure smooth coverage and effective ways of working.

Health, Safety & Workplace Compliance

• Act as the workplace Health & Safety coordinator.
• Organise annual BHV training and ensure emergency procedures are maintained.
• Maintain first aid supplies and workplace safety equipment.
• Keep risk assessments and workplace safety documentation up to date.
• Promote a safe and healthy working environment.

Supplier & Vendor Management

• Manage relationships with office suppliers, maintenance partners and service providers.
• Coordinate external contractors and ensure quality delivery.
• Monitor supplier performance and proactively address issues.
• Manage workplace-related purchases and improvements.

Office Administration & Coordination

• Maintain key workplace records, including access, lockers and office assets.
• Manage office supplies, onboarding materials and workplace inventory.
• Coordinate incoming deliveries and ensure they reach the right teams.
• Maintain operational documentation and processes.
• Support Finance, People and other teams with workplace-related requests.

Key Objectives

• Create an inspiring and engaging workplace that reflects Fairphone’s culture and values.
• Deliver an excellent employee experience from onboarding to everyday office life.
• Proactively identify opportunities to improve office facilities, processes and employee satisfaction.
• Coordinate office projects, renovations and workplace improvements from idea to completion.
• Create memorable moments through events, gatherings and community activities.
• Maintain a safe, sustainable and well-functioning workplace.
• Ensure continuity of executive support by providing backup assistance to the Executive Assistant when required.
• Build strong partnerships with suppliers, vendors and internal stakeholders.

• Walk through the office and proactively identify improvements or issues.
• Ensure meeting rooms, kitchens and shared spaces are ready and welcoming.
• Support employees with workplace questions and requests.
• Coordinate suppliers, maintenance activities and ongoing office projects.
• Welcome visitors and support office experiences.
• Monitor office supplies, facilities and workplace needs.
• Follow up on improvement projects and renovation activities.
• Coordinate onboarding and employee experience activities.
• Check post and deliveries where needed.
• Communicate workplace updates and upcoming activities to employees.